Choosing a New ATS

Choosing a new ATSWe all know how expensive recruiting the right candidate can be, both in terms of time and money. Applicant Tracking Systems (ATS) are designed to streamline the recruiting process, improving candidate experience and making sure you receive better applicants. As the potential for ATS solutions evolve for both the recruiter and jobseeker, there are a few things to consider when choosing an ATS.

Why buy a new ATS?

By now every organization should have an ATS in order to drive down recruitment costs and increase hiring efficiencies. In addition, candidates now expect to have a positive experience during the application process. Buying a new ATS is always preferred to creating your own. Building your own system takes a lot of time and resources and might even be out of date by the time it actually goes live. An ATS from an experienced provider with a good reputation in the marketplace will help you stay up to date with the latest trends, integrating mobile friendly practices and providing social media tools. On top of this, your new ATS should be able to integrate with other recruiting tools and platforms. As an example, linking your ATS to an HR system may significantly improve your onboarding process. On top of this, integrating with video interviewing, assessment tools, background checking and referencing will all help you on your journey towards creating an efficient recruitment process.

“As we’ve seen tremendous growth in the required integrations with the Amris ATS, I am pleased to announce that Amris has developed a strong API that can integrate with any third party tool on the market” said Mark Kieve, Chief Executive at The Internet Corporation. “For example, the combination of Amris and Zao’s employee social referral platform provides an even stronger tool for producing high quality candidates and increased referral hires.”

The financial difference of a new ATS

A new ATS will allow you to complete the same job in a shorter amount of time. In addition, the advanced tracking abilities of the ATS will decrease litigation. A well-established system like Amris has a built in redeployment module, reducing costs and the potential ability for things to go wrong. Having an ATS that is fully integrated with an employee referral platform will add even more financial benefits. You can calculate the ROI on your employee referrals here.

Using the Amris ATS, Ricoh saw a huge financial improvement in their hiring process. Ricoh takes on around 750 people each year. When Mike Bishop moved across to Ricoh, the company was making 80% of its appointments through recruitment agencies. With an agency fee of approximately 3.5k per placement, the recruitment bill was adding up to over two and a half million pounds a year. Twelve months after going ahead with Amris, 70% of placements were direct and the agency bill dropped to something in the region of £600,000 per year.

What new customers should consider when choosing their ATS

When choosing a new ATS, it’s important not to overcomplicate things. Don’t try building everything on day one. Start by creating your foundations first, and plan to roll out additional features in phases. After all basic requirements have been met; the next thing to consider when choosing an ATS is client references. It’s important to speak with existing clients to get a better idea of the level of service and performance you will receive. It’s key that the ATS you choose is robust and has good uptime, hosting and security. And finally, make sure that the company is financially stable and has been established for a significant period of time. You don’t want to start from scratch 6 months down the line.

What awkward questions should you ask?

Although gathering data on a vendor can be awkward, it’s important to ask those tough questions in order to ensure you’re making the right decision. Here are some difficult but important questions you should ask:

  • Can you provide us with your ability and time frame for reacting to problems?
  • What project management methodology do you use to monitor and ensure a timely delivery of your system?
  • Do you have an API (essential for 3rd party integrations)?
  • Can you provide us with your financials over the last 5 years?

Within the foreseeable future, every company should have an applicant tracking system. An ATS will help underpin recruitment and streamline the hiring process. However choosing the best ATS for your organisation will take time and effort. As long as you check references and pick a system that meets your requirements, you will be on the right track!